Volunteer Expenses

Volunteer Expenses

Whilst it is best practice for volunteer-involving organisations to pay out-of-pocket expenses for volunteers, it is also recognised that some organisations do not have the resources to do so. Either way, it is important that organisations have an expenses policy in place and that volunteers are aware of which expenses are covered right from the start. Common expenses covered include travel to and from the place of volunteering and lunches. We strongly recommend that organisations do not provide a flat rate for volunteers for these or other expenses and, instead, reimburse expenses upon receipt. Expense processes typically include submitting receipts on a regular basis accompanied by an expenses form. Once submitted and approved, volunteers receive an expenses cheque. Below is a sample volunteer expenses form that may be altered to suit the needs of your organisation.

 

Volunteer Expenses Form

Name:

 

Volunteer Position:

 

Address:

 

Telephone:

 

The types of expenses for which we provide reimbursement include (insert those relevant to

your organisation, e.g. travel, lunch, postage, business phone calls etc.) Please remember to

keep receipts, bus tickets, etc. and attach to this claim form.

 

Date

 

Type of Expense (e.g. Food, Lodging, Travel)

 

Amount

 

TOTAL: €

 

Mileage

 

Date                        Destination                           Distance in km                     Rate per/km                          Amount

 

TOTAL: €

 

OVERALL TOTAL: €

 

 

Name of Volunteer (Please Print)…………………………………………………………

Signature……………………………………………………………………………………...

Authorised By………………………………………………………… Date……………….

 

For further information contact 01 2040885 or email This email address is being protected from spambots. You need JavaScript enabled to view it.