Garda Vetting Service

Garda Vetting is only one part of a 10 step volunteer screening procedure and should not replace good practice such as face to face interviews, verbal and written reference checks, identity verification and a robust code of good practice, child protection policy and support and supervision process.

The National Vetting Bureau (Children and Vulnerable Persons) Act 2012 provides a statutory basis for the vetting of persons carrying out relevant work with children or vulnerable persons. The Act also creates offenses and penalties for persons who fail to comply with its provisions.

The Act stipulates that a relevant organisation shall not permit any person to undertake relevant work or activities on behalf of the organisation unless the organisation receives a vetting disclosure from the National Vetting Bureau in respect of that person.

Garda vetting is conducted on behalf of registered organisations only and is not conducted for individual persons on a personal basis.

If you are seeking employment or intending to volunteer with an organisation that conducts relevant work, you may be asked to make an application to be vetted.

County Wicklow Volunteer Centre is a registered organisation with the National Vetting Bureau and carries out the service for volunteer-involving organisations in County Wicklow.

Organisations seeking Garda Vetting

For an organisation to undertake Garda Vetting they must be first approved to do so by the National Vetting Bureau. If you are an organisation seeking registration for Garda Vetting in accordance with the National Vetting Bureau (Children and Vulnerable Persons) Acts 2012, you will need to write to the following address:

Registration Section, National Vetting Bureau, Racecourse Road, Thurles, County Tipperary.

Your letter should include the following specific and up-to-date information in order that the National Vetting Bureau can assess your request.

  • Name and business address of your organisation
  • Contact person within the organisation
  • The nature of your business

Following receipt of your correspondence, the National Vetting Bureau will contact you. If your application is successful you will be then given a unique identifier and told to contact your local Volunteer Centre.

eVetting – Overview of eVetting Process

The National Vetting Bureau provides Garda Vetting applicants with the ability to apply online using our eVetting facility.

To use our eVetting service you must:

  • Be over 16 years old
  • If aged 16 – 18 years, have submitted signed “Parent / Guardian” consent form (NVB 3 Form)
  • Have or have access to a valid email address
  • Have access to the Internet
  • Have completed the “Proof of Identity” process

eVetting steps

  1. The organisation which is applying for vetting on your behalf (called the relevant organisation) will give you an e-vetting invitation form (NVB 1).  This must be completed and returned to the relevant organisation. Note: It is very important that you
    • Complete this form accurately and clearly.
    • Sign and date the form.
  2. The relevant organisation will send your invitation to the County Wicklow Volunteer Centre (CWVC) to be processed and entered into the National Vetting Bureau database.
  3. You (the vetting subject) will receive an email with a link asking you to complete a Vetting Application form (NVB2)
  4. You (the vetting subject) will complete this form and submit it to the National Vetting Bureau.
  5. CWVC will be notified that you have completed the Vetting Application and the Liaison Person in CWVC will review your application which if completed fully will be sent back for processing to the National Vetting Bureau.
  6. The National Vetting Bureau processes your applications and sends the result (called a Disclosure) to the Liaison person in CWVC. This is then sent by the Liaison person to the Vetting Officer in the relevant organisation which applied for vetting on your behalf.
  7. The relevant organisation will review the disclosure and as soon as possible provide you with a copy of the Disclosure.

Who must be vetted?

Under the Act, any person whose work or activity involves access to children or vulnerable persons must be vetted. Workers include staff, volunteers and those on student placements working for a relevant organisation through which they have access to children and/or vulnerable adults. The act defines “relevant organisation” as one that employs or permits a person to carry out work or activities which mainly consist of them having access to, or contact with, children or vulnerable persons.

The work or activities where people working with children and vulnerable adult will require vetting include:

  • Childcare services
  • Schools
  • Hospitals and health services
  • Residential services or accommodation for children or vulnerable persons
  • Treatment, therapy or counseling services for children or vulnerable persons
  • Provision of leisure, sporting or physical activities to children or vulnerable persons
  • Promotion of religious beliefs

There will be a number of roles where you will have to carry out a risk assessment and decide if the position allows the person to build up a relationship of trust with a child or vulnerable adult.

Who is a vulnerable person

According to the act a vulnerable person means a person, other than a child, who is suffering from a disorder of the mind, whether as a result of mental illness or dementia, has an intellectual disability, is suffering from a physical impairment, whether as a result of injury, illness or age, or has a physical disability, which is of such a nature or degree as to restrict the capacity of the person to guard himself or herself against harm by another person, or that results in the person requiring assistance with the activities of daily living including dressing, eating, walking, washing and bathing.

Are you a relevant organisation?

A relevant organisation means a person (including a body corporate or an unincorporated body of persons) who employs, enters into a contract for services or permits any person to undertake relevant work or activities, a necessary and regular part of which consists mainly of the person having access to, or contact with, children or vulnerable adults. A relevant organisation shall not permit any person to undertake relevant work or activities on behalf of the organisation unless the organisation receives a vetting disclosure from the National Vetting Bureau in respect of that person. A person who contravenes this section shall be guilty of an offence.

If your organisation is deemed a Relevant Organisation, you are required by law to vet anyone who is engaged in relevant work before they commence their role.

You are required to verify and keep on file a record of the applicant’s proof of identity.

You are required to keep a copy of all vetting disclosures for the duration of your volunteer or staff member’s time in the role for which they were vetted.

For more detailed information on vetting legislation in Ireland please see the National Vetting Bureau’s FAQ section.

Useful resources
National Vetting Bureau (Children and Vulnerable Persons) Act 2012 (Revised to January 2019)
Criminal Justice (Spent Convictions and Vulnerable Persons) Act 2016 (Revised to May 2018)

Download this Evetting User Guide

 

Our colleagues in Tipperary Volunteer Centre have created two very useful videos that you might like to view and share with your team and volunteers to be vetted

How to Complete Garda Vetting Inviter Form NVB1

How to complete a full online Garda Vetting Application

 

IMPORTANT: The above guidance is a general overview of the legislation. Each organisation will need to examine how the legislation may affect their recruitment and selection processes. It is important to consider issues that are specific to your organisation